What Are the Monthly Running Costs of Home Care Equipment Rental?
Home care equipment rental has a light cost table: a small depot, a vehicle and maintenance materials. But this branch’s costliest line never appears on a bill: the depreciation of a device sitting idle in the depot. Every device off rent runs its cost without earning. 🛏️
Short answer: excluding device purchases, monthly running costs sit between ₺40K and ₺110K.
The flow: line, balance, mistake, break-even and fit.
The parts of the monthly bill
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- What arrives the same every month
- The moving lines
- Invisible cost: idle devices’ depreciation
They gather in three groups.
What arrives the same every month
Depot rent ₺10-30K, delivery and maintenance staff ₺20-55K, vehicle insurance, accounting and software ₺4-10K.
The moving lines
Delivery fuel, vehicle maintenance, disinfection materials and spare parts cost ₺6-15K. They grow with delivery numbers.
Invisible cost: idle devices’ depreciation
A device returned from rent and not re-let keeps running its cost. If a third of the fleet is idle, that loss can equal a large share of monthly income. Hospital referrals shrink this line.
Is the cost fixed or flexible?
Light but depreciation-heavy.
The effect of lines that don’t move
Depot and staff costs are small; the real load is devices’ depreciation. It lightens only as fleet occupancy rises.
Three spends to stay away from
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- 1. Delivering one by one
- 2. Postponing maintenance
- 3. Not tracking the fleet
All three start in fleet management.
1. Delivering one by one
Taking and collecting each device separately multiplies fuel and overtime; daily route planning is essential.
2. Postponing maintenance
An unmaintained device breaks down and stays off rent; repair time is a direct loss of income.
3. Not tracking the fleet
A business that doesn’t know where each device is and for how long suffers losses and idle days.
How is break-even worked out?
Monthly costs divided by margin.
A worked example
A rental business with ₺70K monthly costs and a 66% margin on rental income covers its costs at around ₺106K monthly rental income. As fleet occupancy rises, this line is passed easily. A busy fleet of twenty-five devices averaging ₺4,500 monthly rent each sits clearly above this line. Contact with hospital discharge units and physical therapy centres is the strongest channel reducing idle devices. Doing small repairs in-house lowers service costs and gets devices back on rent faster. The margin mechanics are in the home care equipment rental profit margin article, the monthly net band in the home care equipment rental earnings article. 🧭
Who carries this load comfortably?
For founders who enjoy logistics and maintenance and can track a fleet.
Why can you trust these figures?
The ranges show where real businesses’ monthly bills, current tariffs and sector reports overlap. Your costs settle somewhere inside, depending on location and team. Method on our methodology page. 📐
📝 From the Field
A rental business always had a few devices waiting in the depot, and the owner treated that as normal. Once he began keeping records device by device, he saw some spent half the year in storage. He made contact with hospital discharge units regular, cleaned and re-issued returned devices the same day and grouped deliveries by day. Fleet occupancy rose and income grew clearly on the same costs. In rental, costs hide in the calendar of the device waiting in the depot. 🛏️
📖 Quick Glossary
Running costs: all monthly bills other than purchases. Break-even point: the monthly revenue at which income fully covers costs. Fleet occupancy: the share of days devices spend on rent. Depreciation: spreading a device’s cost over its useful life.
⚡ In Short
Monthly costs ₺40-110K. 📊 Light but depreciation-heavy. Three lines inflate costs: delivering one by one, postponing maintenance, not tracking the fleet. Example break-even: ₺70K costs at a 66% margin need about ₺106K rental income.
🎯 Next Step
Let’s build your fleet tracking and cost table together: quote form · free digital audit. 🤝
Frequently Asked Questions
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Package rental and extra products for the same patient bring more income per delivery.
Someone who doesn’t track the fleet pays depreciation on devices in the depot. For a product-selling branch, medical supply shop running costs; for a service-based branch, home health services running costs are good alternatives. The rest of the medical family is on the sector page.
On paper staff and the depot; in reality the depreciation of idle devices.
By recording the days each device spends on rent and in the depot and monitoring the idle share monthly.
Grouping deliveries and collections into the same day and area works best.
Cleaning and checks on every return; worn parts should be replaced immediately.
Source: McKnight’s Home Care