Grant Project Visibility Materials in Turkey: Nine Steps From Signage to Disclaimer
If a Turkish development agency, one of the regional public bodies that run state-funded grant programs, pays part of your project, visibility stops being marketing and becomes a contract term. The same holds for a grant from TÜBİTAK, Turkey’s national science and technology research council, or from a ministry. Your guide states what sign goes up, at what size, with which logos in which order, and how long it stays. Get it wrong and the related spending can be ruled ineligible, so you pay for it yourself.
Say you run a food-packaging plant in Gaziantep, in southeastern Turkey, and your 2026 contract carries a visibility annex nobody has opened. Nine steps take you from that annex to a dated photo archive an auditor will accept. The binding document is always the guide attached to your own contract.
Why does a grant turn visibility into a contract term?
Because public money carries a publicity duty. For development agency programs the legal basis is the Regulation on Supporting Development Agency Projects and Activities, article 46. Each agency then converts that article into materials, measurements and logo rules in its own visibility guide. Signing the contract means accepting the annex, read or not.
Getting it wrong costs money, not face
An auditor who finds the wrong signboard size or a missing disclaimer can rule the associated expense ineligible. The sign still cost you money; the grant simply stops covering it. Across several events and printed sets, that adds up quietly.
Every agency writes its own guide
There is no national template. İpekyolu Development Agency (İKA), which covers Gaziantep, Adıyaman and Kilis, and Kuzeydoğu Anadolu Development Agency (KUDAKA), which covers Erzurum, Erzincan and Bayburt, publish different signboard dimensions. Applying one region’s guide in another is the most expensive shortcut here.
Steps 1 to 3: the guide, the budget line and the logo order
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- Step 1: read the guide attached to your contract
- Step 2: put visibility costs in the work plan
- Step 3: collect the logos in the right order
These three happen before anything is printed, and together they take about half a day. You read your own guide, you put visibility costs into the work plan as an eligible expense, and you collect the logo files in the hierarchy your guide sets out. Skip any one and the rest produces waste.
Step 1: read the guide attached to your contract
Open the annex, not the agency’s general web page. Note the materials, the measurements, the installation deadline and how long everything must stay up. İKA publishes through ika.org.tr and KUDAKA through kudaka.gov.tr, but the binding version sits in your contract file.
Step 2: put visibility costs in the work plan
KUDAKA states that visibility costs can be an eligible expense shown in the work plan. That line is worth money, and only if the item appears before you spend. Write the signboard, flags, backdrop and photography in as named budget lines.
Step 3: collect the logos in the right order
İKA sets the arrangement: ministry logo left, agency logo right, beneficiary logo centered, and the agency and ministry logos may not be smaller than the beneficiary logo. TÜBİTAK works from the other direction in its 4006 Science Fairs guide, capping institution logos at 80 percent of the TÜBİTAK and program logos.
Steps 4 and 5: the project signboard and its one-month deadline
The signboard is the most audited item in a grant project, and it carries both a size and a clock. KUDAKA requires it up within one month of the contract. Order it as soon as the logo artwork is approved, because production and installation rarely take less than two weeks.
Step 4: order it to your agency’s dimensions
İKA specifies 2 m by 1 m, in metal or a similar durable material. KUDAKA specifies at least 1.2 m by 1.6 m in a 3 by 4 ratio. Those are different shapes, not just different sizes, so the artwork follows the funder.
Step 5: install it where the project actually is
The board belongs at the project site, visible from the approach a visitor uses, mounted so wind and rain do not take it down. Photograph the installation on the day. A dated photo of a correctly sized board is cheap insurance.
Steps 6 and 7: the event set and the disclaimer you must not rewrite
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- Step 6: produce the flags, backdrop and roll-up
- Step 7: use your guide’s disclaimer word for word
- Where the disclaimer has to appear
Events are where the printed set earns its budget and where mistakes multiply. You need flags, a backdrop and, for some programs, a roll-up, each at the measurement your guide names. Then there is the disclaimer, the short statement naming who funded the project and who answers for its content.
Step 6: produce the flags, backdrop and roll-up
İKA’s set includes a swallowtail flag at 70 by 140 cm, a sail flag at 75 by 300 cm and a backdrop at 1200 by 500 cm. TÜBİTAK’s 4006 guide specifies a roll-up at 85 by 200 cm. Order them in one batch so the logo colors match.
Step 7: use your guide’s disclaimer word for word
Do not draft this sentence and do not translate it creatively. Copy the wording printed in your own guide exactly, punctuation included, and place it where the guide says. An auditor compares your text with the guide text, and a paraphrase reads as an omission.
Where the disclaimer has to appear
Usually on the signboard, on printed materials, on the project web page and in presentations, though your guide decides the full list. Build it into your templates once. Retyping is how a word goes missing from the fourth brochure.
Steps 8 and 9: the project web page and the photographed archive
Two steps outlive the project. The web page has to stay current after the work ends, and the archive has to prove every material existed, at the right size, at the right time. Both are cheap during the project and expensive to reconstruct afterward.
Step 8: publish the page and keep it current
KUDAKA requires the project web page to stay current for at least one year after the project ends. Current means updated, not merely online. Put the disclaimer, the logo set, the objectives and the results on it. The build requirements sit in grant project website requirements.
Step 9: photograph everything and date the folder
Shoot the signboard, the flags, the backdrop, the roll-up, the labeled equipment and each event, wide and close. Name files by date and material, and keep the printing invoices in the same folder. An archive assembled in the final week is missing half its evidence.
What are the measurements, in one table?
The table lists only measurements published in the guides named beside them. Nothing here is a national standard and nothing here overrides your own annex. Use it to brief a printer quickly, then check every line against your contract file before approving a proof.
| Material | Measurement | Source guide |
|---|---|---|
| Project signboard | 2 m x 1 m, metal or similar durable material | İKA |
| Project signboard | At least 1.2 m x 1.6 m, in a 3 x 4 ratio | KUDAKA |
| Swallowtail flag | 70 x 140 cm | İKA |
| Sail flag | 75 x 300 cm | İKA |
| Backdrop | 1200 x 500 cm | İKA |
| Roll-up | 85 x 200 cm | TÜBİTAK 4006 Science Fairs |
Why your annex outranks this table
Programs differ, and guides are revised between calls. Treat any external list, including this one, as a draft you verify. One printed page from your annex, highlighted, beside the printer’s proof settles most arguments before they cost anything.
Checklist before the printer starts
Six lines. If one is unanswered, do not approve the proof.
- The measurement comes from my own agency’s guide, not another region’s.
- Ministry logo left, agency logo right, beneficiary logo centered.
- Agency and ministry logos are not smaller than the beneficiary logo.
- The disclaimer is copied word for word from my guide.
- Visibility costs appear as named lines in the approved work plan.
- Installation is scheduled inside the deadline my guide sets.
How long do the visibility obligations last?
Longer than most teams assume. KUDAKA requires labels and signboards to stay in place for the project term plus three years after the final payment, and the project web page to stay current for at least one year after the project ends. Plan hosting, domain renewal and board maintenance into that horizon.
Three years is a procurement decision
A board that must survive three winters is a different purchase from one that must survive a single event. That is why İKA asks for metal or similar durable material. Buy for the obligation period, and keep the supplier’s details with the archive.
Build a reminder, not a memory
Put three dates in the calendar the day you sign: the installation deadline, project end plus one year for the web page, final payment plus three years for the board. The longer schedule is laid out in grant visibility obligation period.
Common mistake: copying another company’s signboard because it looks official. That board was built to a different agency’s guide, in a different ratio, with a different logo order, possibly for a different funder. The only safe reference is the annex attached to your own contract.
Before you call a printer, read your annex with a highlighter and list every material with its measurement. If you would rather hand the set over, our visibility service produces the materials, the page and the archive to your own guide. Logo hierarchy details sit in grant logo usage rules.
Frequently Asked Questions
Quick Summary
- Visibility is a contract term; article 46 of the development agency regulation is the legal basis.
- Each agency publishes its own measurements, so İKA and KUDAKA boards differ in size and ratio.
- Ministry logo left, agency right, beneficiary centered, and never smaller than the beneficiary.
- Visibility costs can be eligible when they appear as named lines in the work plan.
- The disclaimer is copied word for word from your own guide, never rewritten.
- Boards and labels stay up for the project term plus three years after final payment.
Short Glossary
- Beneficiary
- The beneficiary is the organization that signs the grant contract and carries out the project under it.
- Visibility guide
- A visibility guide is the annex that lists the materials, measurements, logo rules and durations a funded project must follow.
- Eligible expense
- An eligible expense is a cost the grant will actually cover because it appears in the approved work plan and meets the program’s rules.
Next Step
Read your annex, list the materials with their measurements, and set the three dates before briefing a printer. For the wider frame start at what is visibility, then the sequencing logic in visibility strategy. For the public-facing side, the channels are mapped in digital visibility and the indexing steps in how to get found on google.
Updated: October 2026
Author: Guide Desk · AINEO-assisted desk · Editor: Ünsal Hanoğlu
Sık Sorulan Sorular
The visibility guide attached to your own contract. Agencies publish different dimensions, so İKA’s 2 m by 1 m board and KUDAKA’s minimum 1.2 m by 1.6 m board are both correct for their own programs. Treat every other source as a draft you verify against your annex.
KUDAKA states that visibility costs can be an eligible expense shown in the work plan. The practical condition is that the items appear in the approved plan before you spend. Items added after the fact are the ones that get challenged.
Under İKA’s arrangement the ministry logo sits on the left, the agency logo on the right and the beneficiary logo in the center, and the agency and ministry logos may not be smaller than the beneficiary logo. In TÜBİTAK’s 4006 Science Fairs guide, institution logos may not exceed 80 percent of the TÜBİTAK and program logos.
KUDAKA requires installation within one month of the contract. Because production and mounting usually take a couple of weeks, order the board as soon as the logo artwork is approved rather than waiting for work to begin on site.
KUDAKA requires labels and signboards to remain for the project term plus three years after the final payment. The project web page has to stay current for at least one year after the project ends. Both belong in your calendar on signing day.
No. Use the wording printed in your own agency’s guide exactly as it appears, in the places the guide specifies. Auditors compare your text with the guide text, so a paraphrase or a loose translation reads as a missing requirement.